Use AI to turn notes into a clear message

Turn notes into a message readers can understand

When you have lots of ideas but no message that holds them together yet, AI can help give them an initial structure. This time, you will turn notes about a fictional library event into a short announcement that tells readers what is happening and what they need to do.

Try it for the first time in about ten minutes

1. 1

   Decide what the message needs to do

   In one sentence, consider what the reader should understand or do after reading the message. For example: arrive at the right time.

2. 2

   Provide the raw material

   Copy the fictional notes below. They contain enough information for this exercise, so you do not need to make up anything that is missing.

3. 3

   Ask for a focused draft

   Say who the message is for and what format you want. Ask the AI to mark missing details instead of guessing.

4. 4

   Ask for one change, then read it yourself

   Try the follow-up prompt. Then read the text aloud and fix anything that does not sound like you or is not based on the notes.

Turn the fictional notes below into a clear announcement suitable for a library website. Write a heading, body text of no more than 80 words, and one clear call to action at the end. The audience is an adult who has not heard of the event before. Do not add facts. Mark missing details as questions in square brackets. Write in plain English.

Notes:
- The book club meets at Oulunkylä Library on Wednesday, 11 September, at 18:00
- This time, the group will discuss a novel that participants choose together.
- No advance registration is needed.
- Coffee and tea will be provided.
- The contact person has not yet been decided.

Revise the previous announcement. Keep all the facts and the call to action, but make the opening warmer and remove the bureaucratic tone. Keep it to no more than 70 words. Do not invent a contact person or any other details.

The same message can serve a different reader

When the first draft works, ask for a version suited to a different channel. Always say what may change and what must stay the same. This teaches you to guide the text instead of simply requesting another random draft.

Turn the fictional library book club announcement below into a text message. Include the date, time, place, and the fact that no advance registration is needed. Use no more than 240 characters and end with a question that invites the reader to join. Do not add information.

Announcement:
The book club meets at Oulunkylä Library on Wednesday, 11 September, at 18:00 This time, the group will discuss a novel that participants choose together. No advance registration is needed. Coffee and tea will be provided.

Turn these notes into a friendly message for people new to the book club. Include the time, place, and registration details, use no more than five sentences, and add one clear call to action at the end. Mark missing details as questions and do not guess.

Check before you send

1. Are the date, place, and call to action easy to find?
2. Is every fact based on the notes provided?
3. Does the message sound like the person or group sending it?
4. Is it clear to the recipient what they should do next?

When you know the basics

Next, ask the AI to give feedback: “Name two places where a reader might get confused and suggest a change for each. Do not rewrite the whole text.” This helps you notice what makes writing clear.